Import Cargo Documentation
Documentation is required for the import clearance of cargo at the destination. A systematic procedure and relevant documentation assists in inward clearance of the cargo consignment. Consignees are notified of their cargo’s imminent arrival by an arrival notice from the ship’s agent at the discharging port. They are informed of the date of discharge and the location of the discharging berth. The arrival notice also indicates any freight payment due and the firm that acts as the custom house broker.
The consignee, as identified on the Bill of Lading, sends the original Bill of Lading to the ship’s agent as proof that the cargo belongs to him. The ship’s agent advises the custom house broker that the ownership of the cargo has been established. This allows the broker to bill the proper party for the payment of import duties and harbor maintenance tax. The ship’s agent sends the cargo manifest and the stowage plan to the stevedores and terminal operators advising them that the cargo is not be released to consignees without the approval of the agent.
Any freight collected is paid to the ship’s agent by the consignee. Any duty or payment for additional services is settled by the consignee with the custom house broker. The custom house broker informs the ship’s agent that all payments due have been settled.
The ship’s agent releases the cargo by notifying the stevedore/terminal operator through a cargo release form, to release the cargo to the consignee. The consignee picks up his cargo or instructs the custom broker to deliver the cargo as arranged. Any claims for cargo damage may be submitted by the consignee in writing within 3
64 days after the receipt of cargo.